VENDOR PORTAL

For Portland Vendors

First Things First

Location: The Redd on Salmon

Show Date: Saturday, November 9th

Show Hours: 10am-5pm

Be sure to share the Facebook Event widely with your business and personal networks on all your social media channels! We’ll be boosting the Facebook event as the show gets closer, but the more people we have ‘interested’ and ‘going’ before that happens, the bigger the crowds! Also, be sure to follow us on Instagram, comment on our posts, and tag us throughout the season as the show approaches!

Booth details

Please remember that this is a raw 5′ x 8′ space (or 10′ x 10′ if you are an outdoor vendor). We will be able to provide tables and chairs for you to rent — more info coming about this soon! We do NOT have canopies to rent so if you are an outdoor vendor at this show please be sure to bring your own!

As with all our shows, the longest side of your booth will be the side open to the public.

FOOD PERMITTING QUESTIONS

Depending on the nature of your product, you may need a temporary food service permit. To reach the Multnomah County Health Department and ask them any questions you may have about this, call (503) 988-3400 and press 0.

social media

Here are some images that you can use on your own social media to help promote the show. Don’t forget to link to gobbleupnorthwest.com!

Swag

If you need a refresher about what swag is, please refer to the Vendor FAQ so that you’re up to speed. We’ll be collecting your $40 worth of swag from you on Saturday morning when you check in, so please have that separated from the rest of your product so you can hand it off to us easily when you arrive.

If you are sending an employee on your behalf, it is YOUR responsibility to make sure your employee is aware of this before arriving! Having to explain what swag is at check-in and potentially getting this approved from an off-site manager places more work on our small staff, and on yours!

If you indicated on your application that you do not want to contribute swag, we’ll add the $50 swag fee on to your booth invoice.

POSTER PDF

Print out this PDF and put it up in your shop window, at your farmers’ markets, or in your favorite local coffee shop!

Advertising

Keep an eye out for all the places we’ll be advertising Gobble Up around town!

Billboards
Facebook & Instagram
Vendor Interview Boosted Instagram Posts
Posters all around town on poles and retail locations
Portland Mercury
PDXToday
Patch.com
DoPDX.com
Spotify

Load-in information

You can find your booth assignments & load-in schedule below. Click the image of the booth map to view a larger version.

BOOTH ASSIGNMENTS & LOAD-IN SCHEDULE

(Click link above to view; click images below to enlarge maps)

LOAD–IN

Load–in will be from 1:00-5:00 p.m. on Friday 11/8, and from 7:00-9:00 a.m. on Saturday morning. You’ll find your assigned load–in time slot along with your booth assignment, in your Vendor Portal. By 9:00 a.m. on Saturday, we would like to have everyone loaded into the hall, which gives you all at least a full hour to put the finishing touches on your booths before doors open at 10:00 a.m. If you did not fill out the load–in request form, you have been randomly assigned to a load–in slot. If you live in the area and would prefer a more relaxed load–in, we would be happy to move you to Friday–just let us know!

Please note: The only vendors allowed to drive in to the lot are food trucks and prepared food booths. All other vendors will be loading in from one of the surrounding side streets. There are THREE different entrances available to load in, and you can choose whichever one is most convenient based on your booth location (see load–in map attached). Please decide on the best load–in entrance before you arrive for load–in, so you can pull up as close as possible along that block.

You can find the booth map, your booth assignments, and the load–in schedule in your Vendor Portal.

WHEN YOU ARRIVE

1) Look for the big check-in flag, and come check in! On Friday this will be inside only, and on Saturday there will be an outdoor check-in as well for our outdoor vendors. This is where we’ll get to meet you, point you in the direction of your booth spot, collect your swag, and hand off all your vendor goodies. Please have your swag ready to hand off when you come to check in. If you don’t know what that means, please refer to our Swag 101 page so you’ll be prepared and won’t need to take from the inventory you’ve prepared for the show, last-minute! (And please be sure to relay this to any employees who are working your booth for you, too.)

2) Quickly unload ALL of your gear in your designated booth space.

3) Before you begin setting up, you’ll go re-park your car, then return to set up your booth. This part is crucial so that we don’t end up with bottlenecks in the loading zone.

REMINDER TO OUR OUTDOOR VENDORS: Your space is a raw 10’x10′ space. Please make sure your canopy is not larger than 10×10, and remember that tent weights are required at all of our outdoor shows–a minimum of 30 lbs. per leg.

Please take a few minutes to familiarize yourself with the layout and your booth placement this week!

For seattle Vendors

First Things First

Show Date: Saturday, November 15th & 16th

Location: Magnuson Park Hangar 30

Show Times: First Bite Night Friday 5pm-8pm; Regular Show Saturday 10am-5pm

Please remember that First Bite Night is mandatory for all vendors!

TICKET LINKS TO SHARE WITH YOUR FANS:

First Bite Night

Saturday Show

And, be sure to share the Facebook Event widely with your business and personal networks on all your social media channels! We’ll be boosting the Facebook event as the show gets closer, but the more people we have ‘interested’ and ‘going’ before that happens, the bigger the crowds! Also, be sure to follow us on Instagram, comment on our posts, and tag us throughout the season as the show approaches!

Booth details

Please remember that this is a raw 5’x10′ or 10’x10′ space.

As with all our shows, the longest side of your booth will be the side open to the public.

There IS free wifi available to vendors in the Hangar.

FOOD PERMITTING QUESTIONS

Depending on the nature of your product, you may need a temporary food service permit. Find out more about this here. However, your business may qualify for an exemption, depending on your product. Call our area representative at 206.263.9566 (that is the main Seattle switchboard; ask for Rose Byrne, who is our inspector) and see if your business may qualify for an exemption.

We are sorry to say we will no longer be able to offer a blanket permit for this show. Please do your due diligence this week before invoices are due to make sure this show will be a good fit for you, based on the permit requirements for your product as per the King County Environmental Health guidelines.

social media

Here are some images that you can use on your own social media to help promote the show. Don’t forget to link to gobbleupnorthwest.com!

Swag

If you indicated on your application that you do not want to contribute swag, we’ll add the $50 swag fee on to your booth invoice.

POSTER PDF

Print out this PDF and put it up in your shop window, at your farmers’ markets, or in your favorite local coffee shop!

Advertising

Keep an eye out for all the places we’ll be advertising Gobble Up around town!

Billboards
Facebook & Instagram
Posters & Wheat Pasting around town
Events12
The Stranger
Do206.com
Patch.com
Vendor Interview Boosted Instagram Posts
Spotify
Vibe (commercial on streaming networks)
UW Game Daily (11/2 home game)

Load-in information

You can find your booth assignments & load-in schedule below. Click the image of the booth map to view a larger version.

BOOTH ASSIGNMENTS & LOAD-IN SCHEDULE (CLICK HERE)

LOAD-IN

This year, due to our First Bite Night, all vendors will be loading in on Friday, 11/15, starting at 1:00pm. Since we will have food booths and food trucks in the South Lot, you will ONLY be allowed to load in from either Loading Zone 2 or 3 (see attached load-in map). We will have ONE check-in booth which will be located at the side entrance at Zone 2. We ask that you ALL check-in before you unload to ensure you are setting up in the correct spot, hand off your swag, and receive all of your necessary check-in materials.

WHEN YOU ARRIVE

At the check-in booth you will see a table with a UCU team member waiting to give you some items for your booth, check you in, AND grab your swag from you. There might be short lines at times and we ask you all to be patient. We fully understand that things are hectic when you want to set up. Believe us, we do! However, if you can please come straight to check-in with your swag, first thing upon arrival, it will actually make things run more smoothly for you. WHY?

We can direct you to your booth and minimize confusion or the possibility of setting up in the wrong space as mentioned above.
We don’t have to hunt you down later and request swag when you are in the midst of setting up. We need to have these bags assembled well before doors open, so time is of the essence!
You can be sure you have all the appropriate materials for your booth, and get to say hello to one of us who can be of assistance throughout the day, and/or meet us if you are a new vendor with UCU!

We are ALL IN THIS TOGETHER so helping us keeps the cogs turning and then you can go set up and spend the rest of the afternoon doing what you need to do to have a successful couple of days!

BEFORE SETTING UP

Before you begin setting up, you’ll go re-park your car, then return to set up your booth. This part is crucial so that we don’t end up with bottlenecks in the loading zones. We will have a parking attendant there to ensure that nobody is in the loading zone longer than it takes to quickly unload your car.